Welcome to the Indo-Pak Food Festival! We are excited to have you join us at this vibrant celebration of culinary delights from India and Pakistan. The event will be held at Place Leisure Eastleigh, SO50 9NL.

Follow the instructions under the “Book Stall” tab on our Home Page. The deadline for applications is October 31st, 2024. Please note that due to high demand, there is a selection process and not all applications will be successful. Successful applicants will be confirmed by December 15th,2024.

 The fee for a food stall is £50, while the fee for the Arts & Crafts stall is £40.

Stall sharing is permitted upon receipt and approval of individual applications from both parties indicating their intention to share. However, the stall fee is not shared, and each stall holder must pay the full stall fee of £45 (Food stall) or £35 (Arts & Crafts).

The maximum number of dishes permitted at a single stall is 3. This helps maintain variety and manageability across the event. There are no specific restrictions on the number or types of desserts that can be sold at a dessert stall.

We will provide a 6′ x 3′  table and a chair for your stall. 

At the festival, each stall is allowed to offer one kind of homemade drink, such as tea, lassi, or a unique family recipe. These stalls should not sell bottled water or drinks that are usually found in stores. For those who want water or common beverages, there will be a drink stall for that. This setup is to make sure we have a wide variety of unique drinks and to prevent any confusion between the different stalls. This policy is in place to ensure a diverse range of offerings at the festival and to avoid any competition or confusion among drink stallholders.

You cannot sell anything illegal, including drugs and weapons; alcohol; beverages in glass bottles; or engage in live cooking during the event.

The maximum price you can charge is £12 (including any deal). This ensures that food remains affordable for festival-goers and encourages more sales.

We recommend preparing approximately 75 or more portions per stall. However, this is a rough estimate and may vary depending on factors such as dish popularity, portion size, and competition.

Please submit your finalised dish, along with a detailed description and any specific serving requirements, to the event organisers no later than January 10th, 2025. This will give organisers enough time to review your submission, allocate space, and make necessary arrangements.

When submitting your dish, please provide the following information:

  • Name of your stall
  • Dish name and description
  • List of ingredients and any potential allergens
  • Serving size & pricing

Stalls cannot be transferred or shared without the event organiser’s written approval. No changes will be made after December 20th, 2023.

Stalls should showcase the respective country or region’s traditions, culture, and vibrant colours. If you require additional information, please don’t hesitate to contact the stall coordinator or event coordinator through the contact form.

Display Guidelines: Only stall-related decorations are permitted. To maintain a harmonious environment, please avoid large flags, religious or political symbols, and anything that could cause division.

Table Decor: Feel free to enhance your table with small decorative items.

Stall positions will not be sent out before the event, but you’ll be guided to your stall location on the event day.

Each stall is allowed a maximum of 2 electrical appliances. This limit ensures safe and efficient power usage throughout the event. Only domestic appliances are permitted. No industrial items allowed.

If you bring any electrical appliances to the event, they must have a valid PAT (Portable Appliance Testing) certificate or have been purchased within the last 12 months. This ensures the safety of all event attendees. Please note that stall holders who have opted for “N/A” regarding electrical supply will not be provided with electricity at the event.

It is advisable to offer multiple payment options to accommodate customer preferences. We recommend providing cash and card payment options, such as a card reader, to ensure a smooth customer transaction process.

While we understand that unforeseen circumstances may arise, we kindly ask that you avoid changing your menu after submission. If a change is necessary, please contact the event organisers as soon as possible to discuss the matter further.

We anticipate up to >2000 visitors at the event.

Wi-Fi is available for stall holders. Please note that signal strength cannot be guaranteed.

This is a plastic-free event. Stall holders are required to bring their own waste bags, and bins are only for customer use. Please provide reusable bags, paper bags, and biodegradable serving ware. 

For further information, please see https://www.gov.uk/government/news/far-reaching-ban-on-single-use-plastics-in-england

Event and set-up timings will be confirmed nearer the event via email/WhatsApp group messages.

Rough estimates are as follows: 

  • Arrive by:                           09:15-10:00 am 
  • Stall Set-up:                      10:00-11:00 am
  • Group de-brief:                  11:15-11:30 am
  • Sales start at:                    12:00 pm

To cancel your stall reservation, please e-mail indopakfoodfestival@gmail.com

  • No refunds will be issued for cancellations made after Dec 20th, 2023. 
  • In the event of festival cancellation due to unforeseen circumstances, a full refund will be provided to all participants. 

For additional queries or support, please feel free to contact the event coordinator or stall coordinator at indopakfoodfestival@gmail.com